Associate, Accounts Payable, AP SSC

Job description

Purpose and contribution of job:

To support and process Accounts Payable finance activities and controls to ensure accurate and timely payments are made in compliance with group company policies, controls, regulations and service level agreements.

Accountabilities:

• Process supplier invoices to make accurate and timely payments, meeting our contractual requirements
• Create and run reports in line with key performance indicators to enable the monitoring of service levels, practices and controls
• Check invoices and payments to ensure they comply with company policy, controls and regulations
• Reconcile supplier statements to identify and resolve queries with suppliers in a timely manner
• Run payments through SAP to ensure accurate and timely payment is generated to correct supplier with no returns
• Prepare monthly vendor reconciliation for key critical suppliers, other vendors on rotation basis to ensure liabilities are duly taken up
• Support monthly, quarterly, and annual closing activities
• Ensure payable related balance sheet accounts are reconciled and documented according to internal audit standards
• Prepare monthly reports and support payable/expense account analysis
• Support direct manager in year-end audits or other statutory reporting requirement, as required
• Ensure adherence to internal control, established accounting policy & procedures and best practice in Clarks
• Assist in the production of financial month end reporting and verification of balances to identify any discrepancies, errors in process and to assist in resolving the issues
• Ensure proper documentation records keeping and retention
• Any other ad-hoc projects and tasks as assigned

Key Outputs/Results:

• Satisfy all stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls
• Clear accountability on book-keepings and all financial records/ reports
• Strong internal controls and processes
• Good internal audit results
• Minimum complaints from vendors and internal stakeholders

Essential Knowledge:

• Good command in English and one other Asian language
• Experienced in a shared service environment for an international company
• Ability to work in a culturally diverse environment
• Proven record in supporting A/P operations in multiple locations

Technical Skills:

• SAP
• Microsoft Office Suites
• Advanced MS Excel

Successful Experience:

• Min. 2 years of relevant work experience in a Finance shared service environment servicing countries in Asia Pacific
• Diploma in Accounting, Finance or equivalent
• Proven track record in meeting shared service centre’s key performance indicators and metrics
• Ability to follow processes and use judgement within defined procedures
• Ability to navigate within ambiguity environment with high learning agility
• Able to work long hours during month end closings, or equivalent.
• Highly organised and ability to work within tight timeframes.

Competencies:

• Highly organised and ability to work within tight timeframes
• Satisfied stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls
• Demonstrate good book-keepings and all financial records/ reports
• Demonstrate strong knowledge in internal controls and processes.
• Customers focused.