Digital SEA – Admin & Finance
Role Overview
We are seeking a detail-oriented and analytical finance professional to support the accounting, reconciliation, and financial operations of our E-commerce business across Southeast Asia. The successful candidate will be responsible for ensuring the accuracy of financial transactions, maintaining effective reconciliations across multiple systems, supporting inventory and sales uploads, and managing purchase order processes.
Key Responsibilities
E-commerce Accounting & Reconciliation
- Perform reconciliations between Order Management System (OMS), SAP, marketplace platforms, and banking records.
- Investigate and analyze reconciliation discrepancies, identify root causes, and recommend corrective actions.
- Manage end-to-end E-commerce collections and ensure timely reconciliation with bank receipts.
- Monitor and follow up on open items in SAP to ensure timely resolution and closure.
- Perform reconciliations and support month-end closing activities.
- Ensure accuracy, completeness, and compliance of financial records related to E-commerce transactions.
Inventory, Sales & Returns Management
- Upload E-commerce sales transactions and inventory movements into SAP on a weekly basis.
- Process and upload E-commerce returns into SAP according to established weekly and monthly schedules.
- Validate uploaded data and resolve discrepancies with relevant stakeholders.
Purchase Order (PO) Administration
- Maintain and monitor Purchase Order (PO) trackers for vendors, agencies, and service providers.
- Create and maintain vendor master records within the system.
- Prepare and raise Purchase Orders in accordance with company procurement and finance policies.
- Support invoice matching and PO-related queries when required.
Ad-hoc Tasks and Administrative Support
- Support ad-hoc finance, accounting, and operational activities as assigned by the manager.
- Assist with process improvement initiatives, system enhancements, and special projects.
- Prepare reports, analyses, and documentation to support business and audit requirements.
- Participate in month-end, quarter-end, and year-end activities as required.
Requirements
Education
- Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline.
Experience
- Minimum 1 year of relevant working experience in Finance, Accounting, Shared Services, Retail, FMCG, E-commerce, or related industries.
- Fresh graduates with strong academic achievements and relevant internship experience may be considered.
Technical Skills
- Proficient in Microsoft Excel, including data analysis and reconciliation functions.
- Experience with SAP ERP systems is preferred.
- Familiarity with E-commerce platforms, payment gateways, or marketplace operations is an added advantage.
Competencies
- Strong attention to detail and accuracy.
- Ability to manage high-volume transactions and meet deadlines.
- Analytical mindset with strong problem-solving skills.
- Self-motivated and capable of working independently.
- Responsible, proactive, and results-oriented.
- Ability to thrive in a fast-paced and dynamic environment.
Functional Knowledge
- Knowledge of reconciliation processes and financial controls.
- Familiarity with international accounting standards is an advantage.
Rewards and benefits
Our rewards and benefits are as varied as our customers and our people, depending on your role, and which part of the business you join. The one thing they have in common is that they’re designed to recognise your contribution to our success.
Generous holiday allowance (often including your birthday!)
Discount on Clarks products
Private medical insurance (typically covering inpatient, outpatient and dental care)
13th month salary, equivalent to a month’s salary paid each December
Diwali bonus, equivalent to a month’s salary paid a month before Diwali (India only)
Family leave to care for spouses, parents or grandparents (Singapore and Malaysia)
Workmen Injury Compensation Insurance (Japan and South Korea)
Long-service recognition awards
Exclusive employee discounts on a wide range of products and brands
Investing in your development
We’re constantly on the move, staying ahead of a changing world by keeping our minds sharp and our skills fresh. That’s why, wherever in the world you join us, you’ll find a wide range of learning opportunities at your fingertips, to make sure you keep growing and progressing.
From apprenticeships in the UK, to internships in the US and Singapore. Support for professional qualifications, to targeted leadership development programmes, and LearnerVerse, our corporate online training portal. Not to mention the chance to experience life in different parts of the business, and learn first-hand from experienced colleagues. So, if you’re looking to build on your skills, the opportunities are yours for the taking.
What we can offer youMeet some of the team
To give you a real insight into what it’s like to work at Clarks, we thought we’d ask the people who know it best.
The people who already work here. And in their own words.
Chelsea
Executive Coordinator
Nick
Head of Creative
Adriana
VP of Marketing
What to expect from our process
We know every person is unique – and we embrace it. So, you’ll find our recruitment process is a little different, depending on the role you apply for and where it’s based. But you’ll always find it’s:
Transparent
Right from the start, you’ll know what to expect. We’ll be honest about the role, the team, the division, and the business, as well as the process.
Fair
Our family values mean it’s in our DNA to treat people fairly. So, you can expect a process that’s respectful, whatever the outcome.
A two-way process
We’ll make sure you find out as much about us as we do about you, so you’re sure we’re the right fit for you.
Communicative
We’ll keep you in the loop at every step – so you always know where you stand. And at each stage, you’ll learn more about our culture, our brand, and what it means to be part of our journey.
Ready to
apply?
Digital SEA – Admin & Finance
Location: Kuala Lumpur
Reference number: 28114