Human Resources - Payroll Coordinator
PAYROLL COORDINATOR
Payroll Coordinator
The Payroll Specialist is responsible for ensuring the accurate processing and recording of company’s payroll and providing timely and accurate financial information. Moreover, this role will participate in processing weekly, bi- weekly, and monthly payrolls for United States, Puerto Rico, and Canada employees of exempt and non- exempt statuses; enter timesheets, changes, and approvals; and provide research, support and customer service for all aspects of the business.
What You'll Be Doing :
- Monitor and update time and attendance system exceptions, accruals and hours.
- Manage Dayforce workflow for transactions requiring payroll approval to ensure accurate and timely approvals.
- Ensure employee time and imports into Payroll/HR system for pay.
- Communicate issues regarding retail (payroll) system and time and attendance.
- Calculate specific final pay for terminations according to jurisdictional, state, and federal law.
- Run weekly reports out of Dayforce to ensure Payroll data is correct in the system.
- Import files for vacation, annual reviews, etc. for efficient load of large data
- Provide communication to Americas geography employee base of 2,000 employees regarding payroll inquiries and issues.
- Coordinate and process special payments and off-cycle checks with Payroll Manager/Finance.
- Train, support, and provide customer service for all systems affecting pay.
- Support in conducting monthly/quarterly reporting to governmental agencies as required by law.
- Establish proper jurisdictional tax set up for all employees.
- Establish accurate garnishment set up for employees.
- Ensure accurate pay for all employees with no errors.
- Ensure accurate W2 at year end with no errors.
What You'll Bring With You:
- 1-3 years of payroll experience.
- Knowledge of the payroll process and Dayforce.
- Payroll industry standards.
- Multi-state tax knowledge.
- Compliance knowledge in legislature and regulations surrounding payroll wage and hour law.
- MS Excel and Word proficiency.
- Speak and write English; solid communication both phone and written.
- Possess high problem-solving skills.
- Ability to work as a team.
Disclaimer
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This document describes the general nature and level of work only. It is not designed to cover an exhaustive list of all skills, activities, duties or responsibilities that are required of the employee for this job. Other activities, duties, and responsibilities may be added at any time. This description may be changed at the company’s discretion at any time, with or without notice.
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Minimum hiring rate (per hour):
19.00
Maximum hiring rate (per hour):
24.00
Rewards and benefits
Our rewards and benefits are as varied as our customers and our people, depending on your role, and which part of the business you join. The one thing they have in common is that they’re designed to recognise your contribution to our success.
Flexible & hybrid working
Generous holiday allowance (often including your birthday!)
Dental coverage
Life, accidental death, dismemberment and disability insurance
401k with employer match
Real estate assistance program
Employee Assistance Programme
Discount on Clarks products
Exclusive employee discounts on a wide range of products and brands
Investing in your development
We’re constantly on the move, staying ahead of a changing world by keeping our minds sharp and our skills fresh. That’s why, wherever in the world you join us, you’ll find a wide range of learning opportunities at your fingertips, to make sure you keep growing and progressing.
From apprenticeships in the UK, to internships in the US and Singapore. Support for professional qualifications, to targeted leadership development programmes, and LearnerVerse, our corporate online training portal. Not to mention the chance to experience life in different parts of the business, and learn first-hand from experienced colleagues. So, if you’re looking to build on your skills, the opportunities are yours for the taking.
What we can offer youMeet some of the team
To give you a real insight into what it’s like to work at Clarks, we thought we’d ask the people who know it best.
The people who already work here. And in their own words.
Kate
People Experience Partner
Karina
Head of Project Management and Business Analysis
What to expect from our process
We know every person is unique – and we embrace it. So, you’ll find our recruitment process is a little different, depending on the role you apply for and where it’s based. But you’ll always find it’s:
Transparent
Right from the start, you’ll know what to expect. We’ll be honest about the role, the team, the division, and the business, as well as the process.
Fair
Our family values mean it’s in our DNA to treat people fairly. So, you can expect a process that’s respectful, whatever the outcome.
A two-way process
We’ll make sure you find out as much about us as we do about you, so you’re sure we’re the right fit for you.
Communicative
We’ll keep you in the loop at every step – so you always know where you stand. And at each stage, you’ll learn more about our culture, our brand, and what it means to be part of our journey.
Ready to
apply?
Human Resources - Payroll Coordinator
Location: Needham
Reference number: 22028