Payroll Specialist

Location: Needham, MA

Reference number: SYS-27439

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To ensure accurate processing and recording of the company’s payroll, provide timely and accurate financial information, and participate in daily data entry Payroll processing for 2000 employees. Process weekly, bi-weekly, and monthly payrolls for United States, Puerto Rico, and Canada employees of exempt and non-exempt statuses. Enter timesheets, changes, and approvals. Provide research, support, and customer service for all aspects of the business with emphasis on Retail.

What You’ll Be Doing:


  1. Processes and keys employee changes, new hires, and terminations for Clarks Americas employees in the Payroll/HR system, which includes multiple states in the United States, Puerto Rico, and Canada, as well as local Group function employees for 5 separate pay groups
  2. Monitors and updates time and attendance system exceptions, accruals, and hours.
  3. Manages Dayforce forms workflow for transactions requiring payroll approval to ensure accurate and timely approvals
  4. Ensure employee time and imports into the Payroll/HR system for pay
  5. Communicate issues regarding the retail system and time and attendance. 
  6. Calculate specific final pay for terminations according to jurisdictional, state, and federal law
  7. Run weekly reports from the Payroll/HR system, time and attendance system, and financial system to ensure Payroll data is correct in each system.
  8. Imports files for vacation, annual reviews, etc., for an efficient load of extensive data
  9. Provides communication to Americas geography employee base of 2,000 employees regarding payroll inquiries and issues.
  10. Coordinates and processes special payments and off-cycle checks with the Payroll Supervisor and Finance.
  11. Trains, supports and provides customer service for all systems affecting pay. 
  12. Monthly/quarterly reporting to governmental agencies as required by law.
  13. Establish proper jurisdictional tax setup for all employees.
  14. Establish an accurate garnishment setup for employees.

What You’ll Bring with You:

Knowledge of the payroll process and Dayforce HCM

•              Payroll industry standards

•              Multi-state tax knowledge

•              Compliance knowledge in legislature and regulations surrounding payroll wage and hour law

•              1-3 years of payroll experience required

•              MS Excel and Word proficiency

•              Speak and write English; solid communication, both phone and written

•              Problem-solving skills


•              Ability to work as a team

Rewards and benefits

Our rewards and benefits are as varied as our customers and our people, depending on your role, and which part of the business you join. The one thing they have in common is that they’re designed to recognise your contribution to our success.

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Generous holiday allowance (often including your birthday!)

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401k with employer match

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Discount on Clarks products

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Employee Assistance Programme

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Provision for eye tests

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Dental coverage

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Choice of medical plan options

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Life, accidental death, dismemberment and disability insurance

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Real estate assistance program

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Exclusive employee discounts on a wide range of products and brands

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Flexible & hybrid working

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Investing in your development

We’re constantly on the move, staying ahead of a changing world by keeping our minds sharp and our skills fresh. That’s why, wherever in the world you join us, you’ll find a wide range of learning opportunities at your fingertips, to make sure you keep growing and progressing.

From apprenticeships in the UK, to internships in the US and Singapore. Support for professional qualifications, to targeted leadership development programmes, and LearnerVerse, our corporate online training portal. Not to mention the chance to experience life in different parts of the business, and learn first-hand from experienced colleagues. So, if you’re looking to build on your skills, the opportunities are yours for the taking.

What we can offer you

Meet some of the team

To give you a real insight into what it’s like to work at Clarks, we thought we’d ask the people who know it best. 
The people who already work here. And in their own words.

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Head of Project Management and Business Analysis

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People Experience Partner

What to expect from our process

We know every person is unique – and we embrace it. So, you’ll find our recruitment process is a little different, depending on the role you apply for and where it’s based. But you’ll always find it’s:

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Right from the start, you’ll know what to expect. We’ll be honest about the role, the team, the division, and the business, as well as the process.

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Our family values mean it’s in our DNA to treat people fairly. So, you can expect a process that’s respectful, whatever the outcome.

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A two-way process

We’ll make sure you find out as much about us as we do about you, so you’re sure we’re the right fit for you.

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We’ll keep you in the loop at every step – so you always know where you stand. And at each stage, you’ll learn more about our culture, our brand, and what it means to be part of our journey.

Ready to

Payroll Specialist

Location: Needham, MA

Reference number: SYS-27439

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